Maser Monarch Rules and Regulations

Please read through carefully, initial where needed, and fully sign and date at the end of the agreement. This shall be mailed/emailed 10 days after the reservation is booked. You will not receive a door code until this agreement is returned.

The Dickinson County Conservation Board welcomes you to the use of the Maser Monarch Lodge and we hope you enjoy your stay. This facility was constructed by all private donations, so we ask that you help to keep it in pristine condition for all to enjoy.

Nonprofit rental: You agree to give a donation to the Dickinson County Conservation Board for use of these facilities and agree to the terms of this rental agreement as stated.

Pricing:

Peak Season Rates (May 1 – September 30) 8 a.m. – 10 p.m.
Monday -$200.00
Friday - 850.00
Saturday - $1000.00
Sunday - $600.00

Off Season Rates (October 1 – April 30) 8 a.m. – 10 p.m.
Monday – Thursday - $200.00
Friday - $500.00
Saturday - $750.00
Sunday - $350.00

Weekend Package (May 1 – September 30) 8 a.m. – 10 p.m.
Friday, Saturday, & Sunday - $2000

Call to inquire, 712-336-6352.

These rates are only locked in once you have completed your reservation payment.

General Information:
Persons may enter the lodge at 8 a.m. on the day it is rented. The lodge must be vacated and cleaned by 10 p.m. of the day it is rented. Lodge may be reserved up to 1 year in advance of the rental date excluding blackout dates. Blackout dates will be blocked out on the reservation calendar.

The entire Maser Monarch Lodge will accommodate 150 people to the state fire marshal code; no event shall have more than 150 in the building at one time.

The renter is solely responsible for setting up and taking down of tables and chairs unless otherwise advised, leaving the lodge “next day renter ready”.

The lodge inside and outside space is always under video surveillance and recorded into the Dickinson County Sheriff’s Office.

Most records in the possession of government in Iowa are public record. All information in possession of the Dickinson County Conservation is subject to Chapter 22 of the Iowa Code, Iowa Open Records Law.

The person’s name recorded on the reservation form is the responsible for the conduct of and/or damages caused by any member(s) of your group. This person must be 21 years of age to reserve the lodge.

The renter may choose to hire a commercial caterer; restaurant or commercial food/beverage provider at their cost, or have a non-catered function, whereby they would bring their own food (potluck style) or provided by the renter will be allowed. There is no oven or cooking equipment provided in the lodge or allowed to be placed inside the lodge. All catering supplies are to be removed upon the end of your rental

All functions or events require an attendant from the time the lodge is unlocked until the time the lodge is locked. Once the lodge is reserved and the agreement is signed and returned, you will receive a code to open the key box for entry to the lodge. That key code is logged each time it is used to open. If the key is lost, you be charged for replacing all the door locks on the entire building.

Only one event is allowed per reservation, no sub-renting to other reservations, free or paid.

Lodge Provisions: The following items are available as part of your rental fee: 150 folding chairs (mocha granite), 25 round tables (60-inch mocha granite), and six rectangle tables (6 ft. white).

There is no public phone at the lodge. The kitchen has a refrigerator, a sink, and a roll down cafeteria window. (Note: do not over roll the roll up window)

No displays located throughout the lodge may be taken down or moved for any reason.

Ticket Sales:

Ticket sales can only be used to promote a fundraising project/event. Public parties or group activities charging or collection admission on the premises will not be allowed unless subject to prior approval.

No mention of beer or alcoholic beverages may be used to enhance sales.

Payment:

This is a contract signed by the renter and payment of all fees associated with the reservation are due as indicated the moment of this reservation.

Refund Policy

All rental fees are non-refundable.

Alcohol Usage:

_________ (initial) all alcohol provided by a license catering service must always have a valid liquor license and a server.

________ (initial) at non-catered events, lodge users may provide their own wine and/or bottled/canned beer. NO KEGS ALLOWED. No alcohol sales are allowed by a non-licensed server. All non-catered events require an attendant or bartenders from the time the alcohol arrives to the time the alcohol is gone. Damages will be assessed to the renter if property damage occurs.

Damage Deposit Information:

Any damages will be assessed and applied to the renter’s credit card at the discretion of the Dickinson County Board.

Clean Up Information:

The following cleaning items are provided in the cleaning closet next to the restrooms: Mop and bucket, brooms, dustpans, towels, garbage can liners, miscellaneous cleaners.

All items that you brought to the lodge must leave with you within your rental window (8 am-10 pm). If items are left in the lodge, a $50 charge will be assessed.

The lodge must be in the same condition as when you arrived; cleaned and ready for the next guests following your rental window (8am-10pm). The lodge needs to be renter ready for the next day.

Main room

  • Tables: wiped down and stored top to top as you found them
  • Chairs: wiped down and stored with chair backs out, as you found them
  • Sound System: turned off, microphone stored in basket on podium
  • Projector: turned off, remote stored in basket on podium
  • Fireplace: turned off, remote stored in kitchen drawer
  • Floors: swept, spills mopped
  • Doors:  locked, free of handprints
  • Windows: free of handprints
  • Garbage: taken to the dumpster located in the parking lot of the Nature Center, new bag ready

Kitchen

  • Countertops: wiped down
  • Freezer: wiped down, emptied of all items that were brought
  • Refrigerator: wiped down inside and outside front/handles, emptied of all items that were brought
  • Sink: wiped out, dry
  • Garbage: taken to the dumpster located in the parking lot of the Nature Center, new bag ready
  • Doors: Doors are locked, free of handprints
  • Grease and other foreign material may not be put down the sink drains.
  • Freezer/refrigerator shall be emptied of all items that were brought into the lodge within your rental window (8am-10pm)

Entry

  • Floors: swept, spills mopped
  • Doors: Doors are locked, free of handprints
  • Windows: free of handprints

Restrooms

  • Floors: swept, spills mopped
  • Sink: wiped out, dry
  • Garbage: taken to the dumpster located in the parking lot of the Nature Center, new bag ready
  • Paper products: extra paper products are available, use key stored in maintenance closet to change
  • Mirror: clean and free of marks

Other

  • Litter must be picked up outside the building including parking lots and grass areas.
  • Garbage must be removed from the cans and taken outside to the nature center dumpster.
  • Any physical damage occurring during your rental period will be charged to the renter.
  • Lost and found items may be claimed during business hours of the Dickinson County Nature Center.

Directional signs:

Small directional signs may be placed along the roadways to guide people to your event, but in no way may they be affixed to trees or park sings (they must stand alone)

Signs are to be removed immediately following the event. Failure to do so will result in a $50 assessment on your damage/cleaning deposit.

Prohibited items:

The following items are NOT allowed in the Lodge; matches or matchbooks, pets, bales of straw or hay, fog or bubble machines, portable dance floors, bird seed, confetti, dance floor powder/talc/corn meal/rice, tiki torches, candles, or any open flame (exception: floating candles and candles inside hurricanes are allowed and outdoor luminaries on the sidewalk only. Renter will be charged for any damage from candle wax.

Smoking is not allowed in the lodge or on the grounds surrounding the lodge.

Staples, nails, tape, pins, thumbtacks, and other defacing devices may not be used on interior or exterior surfaces such as walls, doors, trim, etc. Only weighted balloons are allowed in the lodge.

Picnic tables, tents, tables and chairs may be used in the outdoor shelter but not in the grass.

I,________________________ (signature)  have read and accept all the provisions under the Maser Monarch Lodge rental agreement.

Date signed: _______________________________

Date of Rental: _______________________________

Purpose of Rental: _______________________________